“Our materials team didn’t have time to keep up with ongoing contract management, checking to see what was expiring, what had fallen off, gaps we needed to close to achieve tier pricing,” says Tracey Opaczewski, CASC, CPHRM, director of quality management and regulatory compliance.
This resulted in several goals Allied wanted to achieve:
- Advance order management by moving from manual to digital processes.
- Reduce overhead and improve control over what is being ordered.
- Leverage the right contracts to ensure the best pricing to save the most money possible.
DRIVING EFFICIENCIES AND COST SAVINGS WITH ENVI
Relying on manual order and inventory management processes resulted in Allied’s materials management team spending hours each day on paper-and-pencil inventory keeping. The ordering process was severely outdated, too. The team entered data to create individual orders for each supplier, which were submitted via fax.
“We were drowning in paper and we spent hours each day keeping up,” Opaczewski noted. “With a broad range of service lines, there are a lot of supplies needed to meet the needs of our clinical teams and patients.”
Allied knew there had to be a better way to handle both inventory and procurement. It was already using Provista as its group purchasing organization (GPO), but was not leveraging Provista’s vast portfolio of offerings and expertise to their fullest capacity.
In addition to using Provista’s offerings, Allied was also managing local contracts for supplies through several vendors. This added to the complexity of the ASC’s procurement.
“We needed to improve our contract management — and make sure we were getting the best contract price — to improve our bottom line,” Opaczewski says.
Then Allied made the strategic decision to implement Envi. The materials management software platform drove modern procurement processes that enabled new levels of efficiency, time and money savings, and enhanced visibility.